Calgary Underground Construction and Earth Moving

Senior Project Manager & Estimator
Position: Senior Project Manager & Estimator, WRD Borger Construction Ltd .

General Job Description.
- Responsible for overseeing assigned underground project from time of tendering through project construction completion.

Specific Operational Roles and Responsibilities:

Tendering
- Prepare for pre-tender meetings.
- Attend pre-tender meetings as required.
- Carefully inspect tender documentation and specifications. Analyze exact requirements and identify areas that have implications to WRD Borger Construction LTD., i.e. a contractual requirement may be onerous.
- Contact appropriate person to arrange site inspection. Visit site and make all necessary notes and take appropriate photographs. Assimilate information and take account of in tender pricing.
- Ensure project constraints are identified prior to tender submission and accounted for as necessary.
- Provide a detailed “take-off”.
- Oversee or complete the quote analysis comparison (compare the schedule of quantities versus your actuals).
- Contact appropriate person to arrange site inspection. Visit site and make all necessary notes and take appropriate photographs and video. Assimilate information and take account of intender pricing .
- Obtain pricing for tenders.
- Oversee or complete the quote analysis comparison and make selection for inclusion in priced tender.
- Set up tender review schedules with Operations Manager and General Manager at least 48 hours prior to tender close.
- Fill out forms of tender and have all rates filled out and ready for submission at least 2 hours prior to tender close. Responsible for submission of assigned tenders, obtain tender results and perform post tender analysis based on results for future pricing consideration .
- Organize several projects and tenders and multitask as required to complete tasks in a timely manner and meet deadlines.

Operational
- Upload Cost Codes for assigned project to Heavy Job prior to crew Mobilization; ensure cost codes L&E totals are the same as bid .
- Ensure time cards have been submitted on a daily basis and hours are in accordance with communicated field hours discussed in Operations Meetings.
- Discuss reasoning of additional hours with Supervisors. Review for daily cost of crews and communicate with Site Supervisors if crew size is larger than estimated.
- Review time cards daily from Foreman/Superintendents; ensure that the time card includes all required information so that all WRD Borger employees that worked on the project for that respective day can be paid. As well, that WRD Borger can generate a complete invoice for the work completed that day.
- Read all time card notes submitted by Foreman to ensure all force account items not listed under the force account cost codes are caught and invoiced.
- Perform site visits at least two times a week; be familiar with project status and report status to Operations Manager for accurate scheduling. Identify any additional work which is, or could be an extra to our scope of work.
- Perform site visits regularly to identify additional works which could potentially be missed by Supervisors and Foreman.
- Communicate daily (in the a.m.) with Superintendents on project status and schedule. Anticipate problems, work with Superintendent to find a timely, cost effective solution.
- Communicate with Consultants on project approval status for assigned projects .
- Responsible for calling meetings with consultants and supervisors as necessary and if necessary.
- Responsible for the preparation of the daily prophet from information provided by the Superintendents. Catalogue the information to each project; stn numbers of where each type of pipe was installed. Manhole numbers, vault numbers, specific items on tender form -> their locations and quantities.

Billings
- Monthly projects progress billing and force account billings.
- Overall billing of assigned projects.
- Billing tracker force account items, which were identified through the daily prophet.
- Ensure billings are submitted no later than the end of the billing cycle month; date to be verified within the billing contract .
- Follow up on submitted progress claims and force accounts with Engineers and Developers to ensure approval of submitted invoices is granted .
- Identify force accounts on supplier and subcontractor invoices. Stamp “Processed for F.A.” on invoices and ensure they are billed out with the monthly billings .
- Ensure intern progress billings are always resulting in positive cash flow for the project.
- Scan all submitted EWS’s and saving Borger copy in Project billings folder.
- Save hard copy of progress claims in project folder and stored in filing cabinet complete with notes of billings.
- Highlight daily prophet items in the billing tracker as they get invoiced .
- Track change orders through approvals.

Procurement
- Order materials for projects and coordinate with subcontractors. Obtain subcontractor pre-qualification documents prior to appearance on Borger sites.
- Ensure material schedules for, pipe, manholes, concrete pipe, valves, fittings and any other materials are received and read. Ensure materials are onsite prior to crew mobilization.
- Ensure that show drawings or any other submittals are submitted, reviewed and are approved so the material can be ordered .
- Review, verify initially prices of supplier and subcontractor invoices/quotes.

Analysis
- Monitor costs of projects and recommend new methodologies if expected project productivity is not met .
- Review projects upon project completion and identify items that were profitable and items that weren’t profitable. Make notes for future project estimation, this is done through the post Mortem Report and Lessons Learned.
- Post Mortem and Lessons Learned are to be completed with Superintendent, Safety and Operations Manager. This is to be completed within two weeks of the project being completed .
- Ensure project costs are communicated with Operations Manager on a weekly basis with accurate results.
- Obtain job costs from accounting to ensure costs are similar heavy job analysis .
- Follow up on accounts receivable as requested.

Relationships:
- Client Relationship: Develop relationships with Project Individuals for all negotiated accounts, Consultants and Developers .
- Industry Organization: Attend industry related events as determined by the operations managers. Maintain a positive and professional relationship(s) with external stakeholders.

Meeting Obligations:
Attend the following meetings: Borger Weekly Scheduling Meeting, Daily Project Operation’s Status, Pre-tender Meetings, Test Hole Digging Meeting’s, Client Scheduling Meeting’s and Site Start-Up Meeting’s.

Reporting to:
Operations Manager of Underground Division
- Weekly job costing reports
- Daily Project Operations Status
- Tender completion status
- Project Progress status

Limits of Authority – requiring further approval
- Issuance of Purchase orders above and beyond project requirements.
- Issuance of Purchase Orders to suppliers and subcontractors outside the typical Borger approved lists.
- Acceptance of contracts or sub-contracts .
- Attendance of Supplier and/ or subcontractor sponsored events (with the exceptions of lunches, dinners and hockey games).